3cmetal
Position overview:
To provide professional reception and administrative support to the business, ensuring efficient front-office operations, effective management of stationery and kitchen consumables, and administrative assistance to the HR department.
Responsibilities
Reception & Front Office
· Manage the reception area and maintain a professional company image.
· Answer, screen, and direct incoming telephone calls.
· Welcome and assist visitors, customers, suppliers, and contractors.
· Receive and distribute incoming mail, courier deliveries, and correspondence.
· Maintain visitor registers and issue visitor access passes where applicable.
· Coordinate meeting room bookings and visitor refreshments.
Administrative Support
· Maintain office filing systems, records, and administrative documents.
· Assist with the preparation of correspondence, reports, and presentations.
· Maintain company contact lists and...
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Position overview:
To provide professional reception and administrative support to the business, ensuring efficient front-office operations, effective management of stationery and kitchen consumables, and administrative assistance to the HR department.
Responsibilities
Reception & Front Office
· Manage the reception area and maintain a professional company image.
· Answer, screen, and direct incoming telephone calls.
· Welcome and assist visitors, customers, suppliers, and contractors.
· Receive and distribute incoming mail, courier deliveries, and correspondence.
· Maintain visitor registers and issue visitor access passes where applicable.
· Coordinate meeting room bookings and visitor refreshments.
Administrative Support
· Maintain office filing systems, records, and administrative documents.
· Assist with the preparation of correspondence, reports, and presentations.
· Maintain company contact lists and organizational information.
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Duties
Evaluate supplier pricing and service delivery
Vehicle administration (License, registration, harbor permits and fines)
Maintain contact information of suppliers, customers and employees
Handling of customer / supplier queries
Update employee birthday and service anniversary trackers.
Maintain HR filing and document registers.
Assist with employee engagement initiatives.
Manage reception and boardroom housekeeping standards.
Assist with issuing access tags and maintaining access records.
Raise approved purchase orders for office-related requirements.
Assist HR with audits by preparing and retrieving employee files.
Serve as backup support for basic time-and-attendance administration during absences of the HR Administrator.
Job Skills
Planning and expediting
MS Office – Intermediate level
Internal relationships
HR Department
All Company Employees and Departments
External relationships
Suppliers and Service Providers
Visitors, Clients and Contractors
Functional and Behavioral...
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